Cost Centre Accounting
This is used to view department wise costs.
a) Creation of primary cost element
May created in – FI Area
- Co Area
- Automatic creation of cost element
b) Creation of field status group making cost center mandatory.
c) Assign new field status group in G/L expenditure accounts.
d) Creation of cost centers
e) Creation of cost centre groups
f) Creation of cost element groups
g) Posting of transaction is FI
h) To view cost center wise report
a) Creation of primary cost element at FI Area:
Use the transaction code: FS00
Select your G/L Account No: 400001
Company code: AML
Enter
Select edit cost element button
Give valid from 01.04.2006 to date 31.12.9999
Enter
Cost element category: select 1 (Primary cost/cost reducing revenues)
Save
Creation of primary cost element at Co. area: (T. Code FS00)
Path:Accounting àControlling àCost element accounting à Master data à cost element àIndividual processing à create primary (T. Code KA01)
Cost element – 400100
Valid from 01.04.2006 to 31.12.9999
Enter
Save
Automatic creation of primary cost element
There are 3 steps in this area
1st step à make default settings.
SPRO à Controlling à cost element accounting àmaster data àcost element àautomatic creation of primary and secondary cost elements àmake default setting
(T. Code OKB2)
Chart of Accounts àAML
Enter
Accounts from: 400101 to 499999
Save & save in your request
Create batch input session:
SPRO à Controlling à cost element accounting àMaster data àCost element àAutomatic creation of primary and secondary cost elements àmake default settingà
Create batch input session (T. Code OKB3)
Controlling area: AML
Valid from: 01.04.2006 valid to 31.12.9999
Session name: AML
Batch input user: sap user
Execute (F8)
Execute batch input session:
Path: SPRO àControlling àCost element accounting à Master data à cost element àAutomatic creation of primary and secondary cost element àExecute batch input sessions (T. Code SM35)
Select the session name: AML
Select process button
Select display errors only radio button
Select process button
You get message processing of batch Input sessions completed
Select exit batch input button (F12)
To view the cost elements created
Path:Accounting àControlling àCost element accounting à Master data à cost element àIndividual processing à Display (T. Code KA03)
Select the drop down button beside cost element
Give the controlling area: AML, enter
Creation of field status group making cost centre mandatory:
Path: (T. Code: OBC4)
Select field status variant: AML
Double click on field status group folder
Double click on G004
Double click on general data
Text make it required entry field
Select next group button
Cost centre make it required entry field
Save (or) (ctrl + s)
Save in your request
Assign new field status group G/L expenditure:
Use the transaction code: FS00
`
G/L account: 400100 (Salaries)
Company code: AML
From menu à G/L Account à Change
Select create/bank/interest tab
Field status group: G004
Save
G/L Account: 400300 (Rent A/C)
Company code: AML
From menu à G/L Account à change
Select create/bank/interest tab
Field status group: G004
Save
Creation of cost centre:
Path:Accounting àControlling àCost centre accounting à Master data à Cost centre àIndividual processing à Create (T. Code KS01)
Cost centre: Dept A
Valid from: 01.04.2006 to 31.12.9999
Enter
Name: Dept A
Depart Cost centre: Department A
Person responsible: A
Cost centre category: 1 (Production)
Hierarchy area: AMLHIER
Business area: AMH
Currency: INR
Save (or) (Ctrl + s)
Ignore the warning message, press enter
Cost centre: Dept B
Valid from: 01.04.2006 to 31.12.9999
Reference cost centre: Dept A
Controlling area: AML
Enter
Name: Department B
Description: Cost centre department B
Basic data
Person responsible: B
Save (or) (ctrl + s)
Ignore the warning message, press enter
Cost centre: Dept C
Valid from: 01.04.2006 to 31.12.9999
Reference cost centre: Dept A
Controlling area: AML
Enter
Name: Department C
Description: Cost centre department C
Basic data
Person responsible: C
Save (or) (ctrl +s)
Ignore the warning message, press enter
Creation of Cost centre group:
Path:Accounting àcontrolling àCost centre Accounting à Master data à Cost centre group àCreate (T. Code KSH1)
Cost centre group: AMLProdu
Enter
AMLProdu – Production department for Co. area AML
Select insert cost centre button (Shift + F4)
Give the cost centre: Dept A, Dept B
Save
Creation of cost element group:
Path:Accounting àcontrolling àCost centre accounting à Master data à Cost element group àCreate (T. Code KAH1)
Cost element group: AMLADMIN
Enter
AMLADMIN – Administration expenses for AML
Select insert cost element button (Shift + F4)
400300 to 400399
Enter & save
Posting of transaction in FI
T. Code: F – 02
Document date: 23.10.2006
Type: SA
Company code: AML
Posting: 40
Account no: 400100 (Salaries)
Enter
Amount: 200000
Cost centre: Dept A
Text: Salary payment
Posting: 40 (one more debit)
Account No: 400300 (Rent account)
Enter
Amount: 50000
Cost centre: Dept A
Text: Rent payment
Posting key: 50
Account No: 200101 (IDBI Current Account)
Enter
Amount: ‘*’
Business area: AMH
Text: Expenditure for October
Document à Simulate and save
To view cost centre wise report:
Path:Accounting àControlling àCost centre accounting à Information system à report for cost centre accounting àline items àcost centers actual line items (KSB1).
Cost centre: select dept A
Execute
Keep the cursor on first line item
Select doc. Button (Shift + F2)
Select back arrow
Select change layout button (Ctrl + F8)
Select ref doc. No. under column set
Select value in reporting currency under columns.
Select left arrow (or) show selected field button
Select reference document number under column set
Select document number under columns
Select left arrow (or) show selected fields’ button
Select business transaction under column set
Select reference document number under column
Select left arrow (or) show selected fields button
Enter
Repost Co. line items (RKU3)
No FI document
Only Co. document
Dept A Dept B Dept C
400100 200000 75000 25000
400300 50000
Transfer document wise/line item wise
Report Co. line item: Accounting à Controlling à Cost centre accounting àactual postings àreport line items à enter (T. Code KB61)
Select accounting document number: 33
Company code: AML
Fiscal year: 2006
Execute (F8)
Double click on 200000 (First line item)
New accounts assignment
Amount: 75000
Cost centre: B
Select next item button (Ctrl + F11)
Select next button
New account assignment
Amount: 25000
Cost centre: Dept C
Save
Go and see the cost centre report (KSB1)
Cost centre: dept A
Execute (F8)
To view cost element wise totals
Select cost element column
Select sub total button (Ctrl + Shift + F6)
Repost cost: (RK01)
à Split department/wrong postings to cost centre
à Transfer amount wise/cost element wise
à No FI document only Co. document
25000 dept C àNo FI document
10000 Dept C àOnly Co document
Repost cost:
Path:Accounting àControlling àCost centre accounting à Actual postings à Manual re postings of costsà(T. Code: KB11N)
Ccts (old) – Dept A
Cost element: 400100 (Salaries)
Amount: 25000
Ccts (New): Dept C
Ccts (old): Dept A
Cost element: 400300 (Rent)
Amount: 10000
Ccts (new): Dept C
Save
Planning cost centre wise:
Path:Accounting àcontrolling àcost centre accounting à planning à cost and activity inputs àchange (T. Code KP06)
Version: 0
From period: 1
To period: 12
Fiscal year: 2006
Cost center group: AMLHIER
Select next page (or) page down button
Cost element: 400000 to 499999
Select form based radio button
Free centers to choose cost element from drop down menu and plan | Form based enter cost element list is available on screen plan against cost element |
Select over view screen button (F5)
Cost element: 400100
Enter plan fixed cost: 600000
Distribution key: ‘0’ (Equal distribution)
Select cost element: 400100
From menu à go to à period screen F6
Select back arrow
For cost element: 400300
Plan fixed cost: 540000
Distribution key: 1
To plan for department: B
Select combination button (Ctrl + F12)
To go to department: A
Select previous combination button (Ctrl + F1)
Select save button (or) (ctrl + s)
To view various reports cost centre wise accounting
Path:controlling àcost centre accounting à information system à reports for cost centre accounting à plan/actual comparison à cost centre actual/plan/variance (T. Code S _ ALR _ 87013611)
Controlling area: AML
Fiscal year: 2006
From period: 7
To period: 7
Plan version: 0
Cost centre (or) values – Dept A
Execute
To go to transactional level
Keep the cursor on salaries A/C and costs
Select call up report button (F7)
Double click on cost centre actual line items
Keep the cursor on first line item
Select document button
How to set up controlling area
Path:Accounting àControlling àCost centre accounting à environment à set controlling area (T. Code OKKS)
Controlling area: AML
Period lock:
Path:Accounting àControlling àCost centre accounting à environment à period lock àchange (T. Code OKP1)
Controlling area: AML1
Fiscal year: 2006
Selected button (FS) FI CO
a) Transaction
effect FI and CO (COIN) √ √
b) Transaction
Affect only Co (RKU1/RKU3) No √
c) Transaction
effect only FI balance sheet √ No
Keep the cursor on 01
Select lock period button (F5)
Save
No comments:
Post a Comment