Maintain allocation structures:
Path: SPRO àControlling àInternal orders àActual postings àsettlement àMaintain allocation structures.
Select new entries button
Allocation structure: A5
Text: Co allocation structure for AML
Save, save in your request
Select: A5
Double click on assignments folder
Select: New entries button
Give the assignment: AML
Text: Vehicle order settlement
Save
Double click on source folder
From cost element: 400306
Save
Double click on settlement cost elements folder
Select new entries button
Receiver new entries button
Receiver category: Select CTR (Cost centre)
Settlement cost element: Select 1000001
Save
Maintain settlement profiles:
Same path
Double click on maintain settlement profiles
Select: New entries button
Give the settlement profile name: AML
Description: settlement profile for AML
Select: To be settled in full radio button
Allocation structure: A5
Default object type: CTR (Cost centre)
Select: % settlement check box
Select: equalance No. check box
Select: Amount settlement check box
Under valid receivers
For cost centre: Select settlement required
Max No. of dist trials: 999
Residence time: 12
Save & Save in your request
Maintain number ranges for settlement documents
Same path:(T. Code: SNUM)
Select maintain groups’ button
Double click on AML
Select standard accounting document check box
From the menu select edit à Assign element group
Save (or) (ctrl + s)
Define order type: (T. code: KOT2 _ FUNCAREA)
Select new entries button
Order category: select 01 (Internal order controlling)
Enter
Give the order type: AMLV (Vehicle order type for AML)
Settlement profile: Select AML
Budget profile: 000001 (General budget profile)
Object class: Select over head costs
Select release immediately check box
Save (or) (ctrl + s)
It gives the message No. range not processed
Ignore the message, press enter
Save in your request
Select Assign/change intervals button
Double click on AMLV
Select Motor pool A – ZZZZZZZZZZZZ check box
From the menu select edit à Assign element group
Save (or) (ctrl + s)
Assign Co. number range interval for the process KOAO (Actual settlement)
Use the T. Code: KANK)
Give the controlling area: AML
Select maintain groups button
Double click on KOAO (Actual settlement)
Select Co. document No. range intervals for AML check box
From the menu select edit à Assign element group
Save
Creation of vehicle order: (T. Code KOO1)
Give the order type: AMLV
Enter
Give the order: AP9A1234
Short text: Vehicle No: AP9A1234
Give the company code: AML
Business area: AMH
Select control data tab
Deselect statistical order check box
Select settlement rule button
Category: Select CTR (Cost centre)
Settlement receiver: Dept A – Percentage: 70%
Category: CTR (Cost centre)
Settlement receiver: Dept B – Percentage: 30%
Save
Ignore the warning message, press enter
Posting of transaction in FI (F – 02)
Give the document date: 15.11.2006
Type: SA
Company code: AML
Posting key: 40
Give the G/L Account No: 400306 (Petrol expenses)
Enter
Give the amount: 100000
Give the order: AP9A1234
Text: Petrol expenses
Posting key: 50
Account No: 200105 (SBI current account)
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document à Simulate & Save
Settlement of internal order to cost centers:
Path:Accounting àControlling àInternal orders àperiod end closing à Single functions à Settlement àIndividual processing (K088)
Give the order No: AP9A1234
Settlement period: 8
Fiscal year: 2006
Deselect test run check box
Select check transaction data check box
Execute
Select details list button
Budgeting and availability control
SAP given 2 types of Budget
Plan | Budget |
1. Plan period wise | 1. Budget for year wise |
2. We can plan each element wise | 2. Budget for the whole order |
3. Micro level | 3. Macro level |
4. Called availability control |
When you posting actual
1. If the budget cross more than 90% of budget
a. It gives warning message (or)
b. It gives warning message and inform to budget lead (or)
c. Give error message
Number range interval: 04 (Hot coded)
Number range is at client level (Client wise)
Define number range intervals for budgeting
SPRO à Controlling à Internal orders àBudgeting & Availability control à Maintain No. ranges for budgeting (T. Code: OK11)
Select change intervals button
Select intervals button: No: 04
From: 4000000000 to 4999999999
Enter
Define tolerance limits for availability control
Same path
Select new entries button
Give the controlling area: AML
Profile: 000001 (General budget profile)
Transaction group: Select ++ (All activity groups)
Action: select 2 (warning with maid to person responsible)
Give the usage: 90%
Save (or) (ctrl + s)
Save in your request
Specify exempt cost element from availability control
(Exempted cost elements from budget)
Same path:
Select new entries button
Give the controlling area: AML
Give the C/C No: 400100 (Salaries A/C)
Save in your request
Maintain budget manager
Same path:
Select new entries button
Give the controlling area: AML
Order type: AMLV
Object class: Select OCOST (over head)
Give the user ID: SAPUSER
Save (or) (ctrl + s)
Save in your request
Budgeting:
Accounting à Controlling à Internal orders àBudgeting àOriginal budget àChange (KO22)
Give the order No: AP9A1234
Select original budget button
Give the budget amount: 200000
Enter
From the menu select extras à Availability control àActivate
Save
Posting of Transaction in FI (F – 02)
Give the document date: 15.11.2006
Type: SA
Company code: AML
Posting key: 40
Give the A/C No: 400306 (petrol expenses)
Enter
Give the amount: 90000
Give the order No: AP9A1234
Text: Petrol expenses
Posting key: 50
Account No: 200105
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document à Simulate & Save
Ignore the message, press enter
To view the inbox of the budget head
SAP menu à Office à Work place (T. code SBWP)
Select inbox folder
Double click on the message
It gives the message
Capital work in progress line item settlement CWIP _ M/L
Freight charges
Installation charges
Define settlement profile
SPRO à Financial accounting à Asset accounting àTransactions àCapitalization of assets under construction à define/assign settlement profile
Double click on define settlement profile
The transaction code is (OK07)
Select settlement profile A1 (settlement assets under construction)
Select details button
Select to be settled in full radio button
Allocation stock: A1 Co. allocation structure
Default object type asset type: FXA
Select percentage settlement check box
Select equalance No’s check box
Select amount settlement ‘check box’
Under valued receivers for fixed assets
Select settlement required
Document type: AA
Max No. of distribution rules: 999
Residence time: 12
Save
Select back arrow 2 times
Double click of assign settlement profile to company code
Select for company code: AML assign settlement profile A1
Enter & Save
Save in your request
Creation of capital work in progress (Asset master) (T. Code: AS01)
Give asset class: AML 4000 (Capital work in progress)
Company code: AML
Enter
Description: C. W. P general
Capitalization: 15.06.2006
Select time dependant tab
Business area: AMH
Select depreciation area tab
Dep. Key: 0000
Save
Machinery purchase postings: (T. Code (F – 90)
Give document date: 01.08.2006
Posting date: 01.08.2006
Type: KR
Company code: AML
Posting key: 31
Vendor No: 8700001
Enter
Ignore the warning message, press enter
Give the amount: 200000
Business area: AMH
Text: Machinery purchase posting
Posting key: 70
Account No: 500000 – 0
Transaction type: 100
Enter
Remove TDS codes
Enter
Amount: ‘*’
Text: ‘+’
Document à Simulate & save
Fright payment: (F -02)
Document date: 10.09.2006
Posting date: 10.09.2006
Type: SA
Company code: AML
Posting key: 70
Account: 500001 – 0
Transaction type: 100
Enter
Ignore the warning message, press enter
Give amount: 25000
Text: Fright payment
Posting key: 50
A/C No: 200105 (SBI Current A/C)
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document à Simulate & save
Creation of machinery asset master (AS01)
Give asset class: AML 2000(Dept A)
Company code: AML
Enter
Give description: Machine No: 40
Capitalized on: 14.11.2006
Select time depended tab
Business area: AMH
Select description area tab
Give description key: AML1
Useful life: 20 years
Period: 4
Ordinary depreciation start: 17.11.2006
Save
Settlement of capital work in progress to Asset
Path:Accounting àFinancial accounting à Fixed assets à Capitalized asset under construction à Distribute (T. Code: AIAB)
Give company code: AML
Asset: 500001
Sub no: 0 à Execute
From the menu select edit à Select àSelect all
Select enter button
Category select: FXA Asset
Settlement receiver: 200004 – 0
Give percentage: 100
Select back arrow
Save
Select settlement button
Give the asset value dated: 17.11.2006
Text: asset settlement
Deselect test run check box
Execute
Go and see the document FB03
Enter
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