Accounts Receivable (A/R)
This is used when sales & distribution module is not implemented
This is used all types of sales (Product sale, serial sale & assets sales and all types)
When S.D is implemented: When scrap sales, asset sales
When you make a sale
(GL) It updates sundry debtors ß Customers A/C Dr (Subsidiary ledger (S.L)
To Sales A/C (General Account) (G.L)
↓
In SAP it is called reconciliation A/C
In normal Accounting it is called control account
Basic settings for accounts receivable:
a.) Creation of customer Accounts groups:
Two types of customs
FI – Customers – assets sales, scrap sale parties
SD – Customers – products sales
b. Define No. ranges for customers Accounts:
c. Assign No. ranges to customer accounts groups
i. Sundry Debtors à Under Current assets, loans & advances
ii. Sales Accounts – Under sales account
Dr – Customer Invoices
DZ – Customer Payment
DA – Customer document for transfers/reversals
15 – Customer Credit
a. Creation of customer account groups:
Path:SPRO àFinancial Accounting à Accounts receivable and Accounts payable àCustomer Accounts à Master data à Preparation for creating customer master data à Define accounts groups with screen lay out (Customers)
Select new entries button
Give the account group: AML1
Name: FI Customer for AML
Double click on company code data
Double click on Account management
Reconciliation accounts select required entry fields
Save
Select create request button
Give the description of: A/R Customization for AML
Enter & save in your request
Select next entry button
Give the account group: AML2
Give the name: SD Customers for AML
Double click on company code data
Double click on account management
Reconciliation A/C select required entry field
Save
Same path (Transaction Code: XDN1)
Select change intervals button
Select interval button
No. range: 32: From No: 6200000: to Number: 6300000
Enter
Select interval button once again
Give the No. range: 33
From No: 6300001: To Number: 6400000
c. Assign No. ranges to customer Account groups
Same path
Select position button
Give the account group: AML1
Enter
For AML1 – Assign No. range: 32
For AML2 – Assign No. range:33
Save
Save in your request
a. Creation of G/L Accounts: (FS00)
1. Give the G/L Account No: 200110
Company Code: AML
Select with template button
Give the G/L Account No: 200150
Company Code: AML
Enter
Change short text & G/L Long text to Sundry Debtors A/C
Select control data tab
Reconciliation A/C for A/C type: Select customers
Sort Key: Select 031 Customers No.
Select create/bank/Interest tab
Field status group: (G067)
Save
2. Give G/L Account No: 300000
Company Code: AML
Select with template button
Give the G/L Account No: 300100 (Exchange gain)
Company Code: AML
Enter
Select type/description tab
Account group: Sales
Change short text and G/L Account long text to: sales account
Save
b. Creation of customer master:
Path:Accounting àFinancial Accounting à Accounts receivable à Master records àmaintain centrally à Create (XD01)
Account group: Select FI Customers for AML
Company code: AML
Enter
Title: Select Company
Name: J. K. Synthetics Ltd
Address: Ameerpet: Postal Code: 500000: City: Hyderabad : Country: IN
Select control data tab
Give the vendor No: 8700001
Select company code data button
Reconciliation A/C selects 200110 (Sundry Debtors)
Give the sort key: 031 (Customer Number)
Select payment transactions
Terms of payment à0001 (Payment immediately due next)
Save
Document types and no. ranges: (OBA7)
Select document type: DR (Customer invoices)
Select details button
Note down the No. range: 18
Select No. range information button
Give your company code: AML
Select change intervals button
Select interval button
No. range: 18: year: 2006: From No: 400001 to 500000
Enter and save
Select back arrow 3 times
Select type: D2 (Customer Payment)
Select details button
Note down the No. range: 14
Select number range information button
Give the company code: AML
Select Change intervals button
Select interval button
No. range: 14: year: 2006: From No: 500001 to 600000
Enter and save
Select back arrow 3 times
Select DA: (Customer Document)
Select details button
Note down the No. range: 16
Select number range information button
Give the company code: AML
Select Change intervals button
Select interval button
Give the No. range: 16
Year: 2006: From No: 600001: to 700000
Enter and save
Posting of sale invoice:
Path:Accounting àFinancial accounting à Accounts receivable à document entry àinvoice general (F-22)
Document date: 25.08.2006
Type: DR
Company code: AML
Posting Key: 01
Give the account: 6200001
Enter
Give the amount: 1000000
Business Area: AMH
Text: Sales posting
Posting Key: 50
Account Number 300000 (Sales A/C)
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document àSimulate and save
How to view customer account:
Path:Accounting àFinancial Accounting à Accounts receivable à Accounts display/ change line items (FBL5N)
Give the customer account: 6200001
Company code: AML
Select open items radio button
Select normal items check box
Execute
Select back arrow to view vendor and customers transactions together:
Select vendor items check box along with normal items check box execute
Incoming payment and clearing vendor & customer transactions together:
Document type: ‘DZ’ should allow vendor and customer transactions
Transaction code: OBA7
Select document type: DZ
Select details button
Select vendor check box
Save
Save in your request
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