Banks
In house bank we give details:
Bank Name
Address
Contact person
Telephone Number
Example:
SBI Branch ↓ Current A/C 1 | SBI Begumpeta Branch ↓ Current A/C 1 |
House bank will be created branch wise
Creation of G/L Account: (FS00)
SBI Current Account:
G/L Account No. 200105
Company code: AML
Select with template button
Give the G/L Account No. 200100 (Cash Account)
Company code: AML
Enter
Change the short & G/L Account long text to SBI Current account
Save.
Define house banks:
Path:SPRO àFinancial Accounting à Bank Accounting à Bank accounts àDefine house banks à (Transaction code FI12)
Give your company code: AML
Enter
Select new entries button
Give the house bank SBI
Bank Country: IN (India )
Bank Key: Any No: (876)
Give the telephone No
Contact person
Save
Save in your request
Select change button:
Give the bank name: State Bank of India
Street: Bank Street
City: Hyderabad
Bank Branch: Main branch
Enter & save
Double click on Bank Accounts folder
Select new entries button
Give the Account ID: SBI 1
Description: State Bank of India Current A/C No.1
Bank account No: 9876543210
Currency: INR
G/L Account No: 200105
Save
Create check lots: (We are giving check No)
Path:Accounting àFinancial accounting à Accounts Payable à Periodic processing àPayment (F110)
From the menu select environment
Check information
No. ranges
Final Transaction code: FCHI
Give the paying company code: AML
House bank: SBI
Account ID: SBI 1
Select change button
Select create button
Give the lot No.1
Check No: 200001 to 200100
Select non sequential check box
Short Information – SBI
Purchase date: Cheque book Issued date: 14.08.2006
Enter & Save
Purchase invoice posting:
Path:Accounting àFinancial Accounting à Accounts Payable à document entry àInvoice general (F-43)
Give the document date: 14.08.2006
Type: KR
Company code: AML
Posting key: 31
Account: Select 8700001 (J. K. Synthetics Ltd)
Enter
Give the amount 10000
Business area: AMH
Text: Purchase invoice postings
Posting key: 40
Account No: 200120 (Inventory raw material)
Enter
Amount *
Business Area: AMH
Text: ‘+’
Document àSimulate & save
How to view party account:
Path:Accounting àFinancial Accounting à Accounts payable à Account àDisplay/change line items (FBL1N)
Vendor Account: Select 8700001
Company code: AML
Select open items radio button
Execute
Go and see the G/L Account (FS10N)
Give the G/L Account no: 100501 (Sundry Creditors raw material)
Company Code: AML
Fiscal Year: 2006
Execute
Double click on cumulative balance: 10000
To view party wise
Select change lay out button
From the hidden fields column
Select assignment field
Select amount in local currency under column content
Select left arrow (or) show select field’s button
Select copy button
Sort key updates assignment fields automatically
Out going payment with clearing:
Path:Accounting àFinancial Accounting à Account Payable à Document entry àout going payment à post (F-53)
Document date: 14.08.2006
Type: KZ
Company Code: AML
Clearing text: Out going payment
Account under bank data: 200105
Business Area: AMH
Amount: 10000
Text: Out going payment
Account under open item selection: 8700001
Account Type: ‘K’ comes by default (Vendor)
Select process open items button
Double click on payable amount: 10000
Document àSimulate
Save (or) (ctrl + s)
Go and see the vendor A/C (FBL1N)
Give the vendor Account No: 8700001
Company Code: AML
Select cleared items radio button
Select execute
Manual check creation:
Path:Accounting àFinancial Accounting à Account Payable à Environment àCheck information à Create à Manual checks (FCH5)
Give the house bank SBI
Account ID: SBI 1
Check No: 200010
Save
Display check register:
Path:Accounting àFinancial Accounting à Account Payable à Environment àCheck information à display à Check register (FCHN)
Give the paying company code: AML
Execute
Double click on check No: 200010
Select accompanying documents button
Check encashment date updation:
Path:Accounting àFinancial Accounting à Account Payable à Environment àCheck information à change à Additional info/cash (FCH6)
Give the paying company code: AML
Give the house bank SBI
Account ID: SBI 1
Check No: 200010
Enter
Give the encashment date: 28.08.2006
Save
Go and see the check register: FCHN
Give the posting company code: AML
Execute
Un issued checks cancellation
Path:Accounting àFinancial Accounting à Account Payable à Environment à
Check information àvoid àUn used checks (FCH3)
Give the paying company code: AML
Give the house bank SBI
Account ID: SBI 1
Check No: 200001
Void reason Code: Select 06 (destroy/unusable)
Select void button
Go and see the check register: FCHN
Give the posting company code: AML
House bank: SBI
Account ID: SBI1
Execute
Once the check lot is over, keep the cursor on check number from to
Select in ascending order button.
How to create void reason code:
Path:SPRO àFinancial Accounting à Accounts receivable and account payable àbusiness transactions à Out going payments à Automatic out going payments àPayment media àCheck management àDefine void reason codes (Transaction code: FCHV)
Select new entries button
Give the reason: 26
Void reason code: Stop payment for AML
Save
Save in your request
Deletion of check encashment date data:
Path: Accounting à Financial Accounting à Account Payable àEnvironment àCheck information à Delete à Reset data. (Transaction code: FCHG)
Give the posting company code: AML
Give the house bank SBI
Account ID: SBI 1
Give the Check No: 200010
Select reset cashing data radio button
Execute
Select the yes button for the message reset data
Go and see the check register (FCHN)
Give the paying company code: AML
House bank SBI
Account ID: SBI 1
Execute.
Issued check cancellation
En cash checks can not be cancelled
a. Invoice posting à F-43
b. Out going payment with cleared items àF-53
c. Manual check creation à FCH5
d. Display check register
e. Issued check cancelled
Vendors A/C
Bank 10000 | Open Item 10000
--------- | ---------
10000 | 10000
---------- ---------
If we cancel the check, open item 10000 is becomes open items/payable
e. Issued check cancellation
i. Reset cleared items (To make it as open)
ii. Reserve transaction
iii. Cancel check
Path: Accounting à Financial Accounting à Account Payable àEnvironment àCheck information à void à cancel payment. (Transaction FCH8)
Give the paying company code: AML
House bank SBI
Account ID: SBI 1
Check No. Select 200010
Void reason code: Select 26 (Stop payment for AML)
Give the reversal reason: 01
Select cancel payment button
Go and the party account (FBL1N)
Give the vendor Account No: 8700001
Company Code: AML
Select open items radio button
Execute
Go and see the check register: FCHN
Give the paying company code: AML
Execute
Advance payments to vendors
In SAP it is called as down payments to vendors.
a. Creation of G/L Account advance to vendors under current assets, loans, advances
b. Link between Sundry Creditors and advance to vendors
c. Advance payment posting - Advance – Advance to vendor
- Purchase
d. Purchase invoice postings
e. master of advance from special G/L To normal by clearing special G/L items
f. Clearing of normal items.
a. Creation of G/L Master (FS00)
Give the G/L Account No: 200150
Company code: AML
Select with template button
Give the G/L Account: 100501 (Sundry Creditors raw material)
Company code: AML
Enter
Change the account group: Current assets, loans and advances
Change short text & G/L A/C Long text to advance to vendors
Other fields are same
Save (or) (ctrl + s)
b. Link between Sundry Creditors and advance to vendors
Path:SPRO àFinancial Accounting à Accounts receivable & Accounts payable àBusiness transactions à Down payment made à Define alternative reconciliation Account for down payments (Transaction code: OBYR)
Double click on down payment on current assets (or) ‘A’
Give the chart of Accounts, AML
Enter
Give the reconciliation A/C: 100501
Give the special A/C: 200150
Save (or) (ctrl +s)
Save in your request
a). Advance payment posting:
Path:Accounting àFinancial Accounting à Accounts Payable à Document entry àdown payment àdown payment (Transaction code: F-48)
Give the document date: 18.08.2006
Type: KZ
Vendor Account: 8700001
Give the special G/L Indicator: ‘A’
Give the bank account: 200105
Business area: AMH
Amount: 8888
Text: Advance payment posting
Enter
Amount:’*’
Business Area: AMH
Text: ‘+’
Document àSimulate and save
Go and see the vendor A/C – FBL1N
Give the vendor A/C No: 8700001
Company code: AML
Select open items radio button
Select special G/L transaction check box
Execute
d. Purchase Invoice Posting:(F-43)
Give the document date: 18.08.2006
Type: KR
Company code: AML
Posting key: 31
Give the A/C No: 8700001
Enter
Give the amount: 8888
Business Area: AMH
Text: purchase invoice posting
Posting Key: 40
Account no: 200120 (Inventory raw material)
Enter
Amount: ‘*’
Business area: AMH
Text: ‘+’
Document àSimulate and save
Go and see the vendor A/C (FBL1N)
Give the vendor A/C No: 8700001
Company Code: AML
Select open items radio button
Select normal items check box
Execute
Select back arrow
Select special G/L Transaction check box along with normal items.
Execute
e) Transfer of Advance from special G/L To Normal
Path:Accounting àFinancial Accounting à Accounts Payable à Document entry àdown payment àclearing (Transaction code: F-54)
Give the document date: 18.08.2006
Type: KA
Company code: AML
Vendor A/C: 8700001
Give the text: advances transfer posting
Select process down payments button
Give the transfer posting 8888
Save
Go and see the vendor A/C (FBL1N)
Company code: AML
Select cleared items radio button
Select special G/L Check box
Execute
Select back arrow
Select open items radio button
Select normal items check box
Execute
f) Clearing of Normal Items
Path:Accounting àFinancial accounting à Accounts Payable à accounts àclear (Transaction code: F-44)
Give the G/L Account No: 8700001
Company Code: AML
Select process open items radio button
Double click on credit 8888
Double click on debit 8888
Save
Go and see the vendor A/C: FBL1N
Give the vendor A/C: 8700001
Company Code: AML
Select cleared items radio button
Select normal items check box
Execute
2ndScenario - Advance more bill less:
Advance - 100000
Bill - 20000
a. Advance payment posting (F-48)
b. Purchase invoice posting (F-43)
c. Transfer to advance amount of Rs. 20000 from special G/L to normal (F-54)
d. Clearing of normal items (F-44)
Net result: In balance sheet shown as current assets – Advance to vendors 80000
3rdScenario - Advance less – Bill More:
Advance - 50000
Bill - 150000
a. Advance payment posting (F-48)
b. Purchase invoice posting (F-43)
c. Transfer of Advance from G/L to normal by clearing special G/L items (F-54)
d. While making balance payment of Rs. 100000
Double click on payable amount 150000 and amount paid 50000
And the 3rd line items will go cleared items (F-53)
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