Path: SPROà. Financial Accounting à Financial Accounting Global settings àfiscal year àMaintain fiscal year variant (Maintain shortened fiscal year) (T. Code OB29)
Select position button
Give fiscal year variant –V3
Enter
Select fiscal year variant – V3
Double click on period’s folder
Select back arrow (or) F3
Select new entries button
Fiscal variant àGive A3 - Max 2 characters
Description àApril – March + 4 special periods
Deselect- year dependant check Box
Deselect calendar year check Box
No. of posting periods 12
No. of special periods 4
Once you complete select save button (or) (ctrl +s)
Save in your request
Select fiscal year variant: A3
Double click on period’s folder
Select new entries button.
Conversion table:
Month | Days | Period | Year shift |
January (1) | 31 | 10 | -1 |
February (2) | 29 | 11 | -1 |
March (3) | 31 | 12 | -1 |
April (4) | 30 | 1 | 0 |
May (5) | 31 | 2 | 0 |
June (6) | 30 | 3 | 0 |
July (7) | 31 | 4 | 0 |
August (8) | 31 | 5 | 0 |
September(9) | 30 | 6 | 0 |
October (10) | 31 | 7 | 0 |
November (11) | 30 | 8 | 0 |
December (12) | 31 | 9 | 0 |
Once you complete select save button or (ctrl + s)
Assign company code to a fiscal year variant
SPRO à Financial Accounting àGlobal Settings àFiscal Year àAssign Company Code to a fiscal year variant (T.Code is OB37)
Select position Button
Ignore the Message press Enter
Give your Company Code AML
Press Enter
For company code AML, Assign Fiscal Year variant V3 (or) A3
Select save button (or) (ctrl + s)
Ignore the Warning Message Press Enter
Press Enter to save in your request.
Document Types and No. Ranges
Stores (factory) | Sales (Depot) | Accounts(City office) | |
RE | RV | SA | Document type |
03 | 02 | 01 | |
200001 To 300000 | 100001 To 200000 | 1 To 100000 |
Path: SPRO à Financial Accounting à Financial Accounting Global Settings àDocument àDocument Header àDefine document types. (T. Code OBA7).
Select position Button
Give the document type SA.
Press Enter.
Select Type: SA
Select details button
Note down to No. Range 01
Select No. Range Information button.
Give your company code AML
Screen Shows:
Intervals àIt show what no. we are give
Status àChange status àhow many documents we have posted.
Intervals àChange intervals àto give document Number.
Select change Intervals button.
Select Intervals button.
Give the Number Range
Year – 2006
From Number1 to Number 100000
Current Number – 0
Deselect External check box.
Press Enter
Select save button.
Number range intervals can not be transferred to production client.
Ignore the message. Press Enter.
SAP also gives voucher numbers in two ways.
Example:
Scenario: - I
01 | 2006 | 1 – 100000 |
01 | 2007 | 1 – 100000 |
01 | 2008 | 1 - 100000 |
Same session for each year.
Scenario: -II
01 | 9999 (Any year) | (We do not know how many document we have posted in each year) |
Note: Companies normally follows Scenario I.
Field status variant & field status groups
At the time of entry the system gives 70 fields.
Examples: Quantity, text, business area, value date.
(Around 140 fields to use, all the fields are (70 debits + 70 credits).
You can make any field as
1. Surplus field – Field will not be visible.
2. Required field – To enter the values.
3. Optional field – Choice to enter or not enter.
Entry lay out based on field’s selection in the field status group which is assigned to G/L Account.
Field Status group one Created under field status variants and field status variant is assigned to company code:
Example: Cash A/C Dr
To Share Capital A/C
Equity share capital (General) | Text & Business area | Required fields |
Cash Account | Text & Business area | Required fields |
Bank Account | Text & Business area & Value date | Required fields |
Path: SPRO à Financial Accounting à Financial Accounting Global settings àdocument àLine Item àControls àMaintain field status variants.
Select field status 1000
Select copy as button
Change the field status variant AML
Field status name:
Field status variant for AML
Press Enter
Select copy all button.
No. of dependent entries copied 45.
Enter.
Select save button (or) (ctrl + s).
Save in your request
Select field status variant AML
Double click field status group folder
Select G001 – General and double click on General data.
Text make it required entry field.
Select next group button.
Select next page or page down button.
Select required entry for business area.
Select save button (or) (ctrl + s).
Select 005 Bank Accounts and double click.
Double click on general data.
Text field make it required entry field.
Select new group button.
Select next page (or) page down button.
Business area make it required entry field.
Select next group button 2 times.
Value date make it required entry field.
Press save button
Assign company code to field status variant:
Path: SPRO à Financial Accounting à Financial Accounting Global settings àdocument àLine item àcontrols àAssign company code to field status variants.
Select position button.
Give your company code AML.
Enter.
For company code AML, Assign field status variant AML
Save, save in your request.
Posting periods:
a. Define posting period variant.
b. Assign posting periods to company code.
c. Define open and close periods for variant.
April, 2006 to March 2007 àFiscal year 2006
If company is completed quarterly results
July 2006 to March 2007
(4, 2006) to (12, 2006)
Define posting period variant:
Path: SPRO à financial accounting à financial accounting Global settings àdocument àposting periods àdefine variants open posting periods.
Select new entries button.
Give the variant AML.
Give the name àposting period variant for AML.
Select save button (or) (ctrl + s).
Save in your request
Assign variants to company code:
Path: SPRO à Financial Accounting à Financial Accounting Global settings àdocument àposting periods àAssign variants to Company code.
Select position button.
Give your company code AML.
Press Enter.
For Company code AML – Assign variant AML.
Save, save in your request.
Define open and close posting periods:
Path: SPRO à Financial Accounting à Financial Accounting Global settings àdocument àPosting periods àOpen and close posting periods.
Select New Entries button.
Select variant AML.
A – for Account Type.
Select + variant for all accounts type
From Account – Blank
To Account – Blank.
From period 1 is = 4 (July)
Year is 2005.
To period is = 12 (March)
Year is 2006.
If Audit is not over (March 2006 to March to 2006)
(13, 2005) (13, 2005)
From period 13 (special Period) – Year 2005
To Period 13 (Special Period) –Year 2005
Authorization Group:
Authorization will give to some persons like Manager (Accounts) –ID,
Dy. Managers (Accounts) – ID at user level.
Once you complete select save button (or) (ctrl + s).
Press enter to save in your request.
Path for posting periods at user level:
Path: Accounting à Financial Accounting àGeneral Ledger àEnvironment current setting à Open and close posting periods (T. Code is S _ALR _ 87003642).
How to give the transaction code when you get SPRO
Path: SPRO à from the Menu select additional information, once again additional function à display key à IMG activity.
Note down the last 4 (OBBO) (OB52) (OBBP).
OB52 (is open and closing periods).
Global Parameters
1. Enter Global Parameters;
Path: SPRO à Financial Accounting àFinancial Accounting Global settings à Company code àEnter Global parameters.
Select position button
Give your company code AML
Press Enter
Select company code AML
Select details button
Select Business area financial statements check box
Select propose fiscal year check box
Select Define default value date check box
Select negative posting allowed check box
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